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AAPM meetings offer rich and diverse opportunities for the communication of science, research, education, and practice of medical physics, with robust discussions, networking, and professional and career development. It is the responsibility of all participants to foster a supportive meeting environment to enable effective interactions. The following resources are provided for all participants to facilitate their meeting participation. Please take care of the physical, emotional and social well-being of yourself and your colleagues while attending the AAPM meeting.

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Reproductive Health, Lactation, Child Care

Reproductive Health – AAPM acknowledges the concerns of some of our members about attending this meeting. AAPM has explicitly allowed for a limited number of pre-recorded presentations to facilitate participation. Furthermore, AAPM has made extra provisions to allow registered attendees who develop a health or well-being condition that prevents them from attending the meeting in person to request a registration refund via e-mail before the actual start of the meeting on July 23, 2023.

Lactation Room – AAPM is pleased to offer a Lactation Room, also known as a nursing room, a private space where lactating mothers can breastfeed or express milk in a comfortable and safe environment.

Room 382 A (Level 3)
Sunday - Wednesday: 7:30am to 6:00pm
Thursday: 7:00am to 2:00pm
Resource for Nursing Mothers:

Child Care – AAPM is pleased to offer professionally managed on-site childcare services. Located inside of the George R. Brown Convention Center, Camp AAPM welcomes children 6 months to 12 years, with full and half-day options available. Children will enjoy a creative, customized schedule of age-appropriate activities, events, and games in a safe, nurturing environment.

The program will be managed by ACCENT on Children’s Arrangements, Inc. ACCENT staff are teachers, professional children’s program providers, and mothers who simply love working with children and have completed a specialized training program. All professional supervisors are CPR and Pediatric First Aid certified.

Room 382 C (Level 3)
Saturday: Noon - 6:30 PM
Sunday - Wednesday: 7:00 AM - 6:30 PM
Thursday: 7:00 AM - 2:00 PM

To guarantee space for your child(ren), please pre-register for child care no later than July 15.


Questions? Email ACCENT anytime or call 504-524-0188 during regular business hours (Monday through Friday — 8:30 AM to 4:00 PM) for additional information.

Physical and Emotional Wellness

Accessibility – AAPM strives to ensure that no individual with a disability is excluded, denied services, segregated, or otherwise treated differently due to the absence of auxiliary aids and services identified in the Americans with Disabilities Act (ADA).

If special accommodations are necessary in order for any individual to participate in an AAPM organized meeting, we ask the participant to communicate such needs in advance by:

  1. Registering early for the meeting
  2. Checking the appropriate box in the registration process
  3. Sending an email request to AAPM Meetings Team
  4. Direct questions and inquiries to the AAPM Meetings Team.

Mobility Equipment – Scooter and wheelchair rental is available for a fee. Click here for more information »

Reflection/Wellness Room – AAPM is pleased to offer a Reflection/Wellness Room, a peaceful space designed for relaxation and introspection. It's a place for individuals to engage in activities that promote well-being, such as meditation, yoga, or deep breathing exercises. It can also be a quiet space to take a break and recharge.

Room 381 C (Level 3)
Sunday - Wednesday: 7:00 AM - 6:00 PM
Thursday: 7:00 AM - 2:00 PM

Prayer Room

Room 382 B (Level 3)
Sunday - Wednesday: 7:00 AM - 6:00 PM
Thursday: 7:00 AM - 2:00 PM

Friends of Bill W. – AAPM is pleased to offer a ”Friends of Bill W.“ room, providing a supportive space for attendees.

Brazoria A, Marriott Marquis Houston Hotel
Monday - Wednesday: 9:00 - 10:00 PM

COVID, First Aid, and Local Resources

COVID-19 – AAPM supports CDC guidelines which include recommending vaccination and boosters with mask recommendations governed by local regulations. Vaccine verifications will not be required. However, we do ask if you’re not feeling well or test positive for COVID-19 to please seek medical care and advice, and refrain from entering AAPM meeting facilities.

First Aid – AAPM will provide on-site First Aid, with a licensed EMT, should you not feel well or need medical assistance during the meeting. The First Aid office will be located on the 1st level of the George R. Brown Convention Center across from Hall E.

Local Pharmacy – Should you need a local pharmacy, you may consider the following:

Pharmacy Name
Location | Phone Hours of Operation
Kelsey-Seybold Clinic
(About a 6-minute walk from the convention center)
1200 McKinney, Suite 417
(Downtown at The Highlight)
Monday – Friday: 7:30am – 5:30pm

(Less than 1 mile from the convention center)
2410 Polk Street, Suite 100
Monday – Sunday: 7am – 9am
(Less than 3 miles away from the convention center)
3317 Montrose Blvd.
Open 24-hours

Medical Care – As with all travel, members may consider medical travel insurance. Should you need to go to a hospital or clinic, you may consider the following:

Hospital | Clinic
Location | Phone
Kelsey-Seybold Clinic
(About a 6-minute walk from the convention center)
1200 McKinney, Suite 417
(Downtown at The Highlight)
MedSpring Urgent Care
(1 mile from convention center)
2707 Milam Street
St. Joseph Medical Center
(1.1 miles from convention center)
1401 St. Joseph Parkway
713-757-1000 – main number
713-757-7557 – emergency number
Other Hospitals within 4 miles of the George R. Brown Convention Center
Houston Methodist Hospital 6565 Fannin Street
MD Anderson Cancer Center 1515 Holcombe Blvd
Memorial Hermann 6411 Fannin Street
St. Luke’s 6624 Fannin Street
Ben Taub 1504 Taub Loop
Texas Children’s Hospital 6621 Fannin Street