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Welcome!

The American Association of Physicists in Medicine invites you to exhibit at the AAPM Spring Clinical Meeting in St. Louis, MO.

The Technical Exhibits Program is an integral part of the Spring Clinical Meeting program. Its purpose is to further the scientific, technical, and educational advancement of the theory and practice of medical physics and the related arts and sciences.

Please frequently review this website for the most up to date information relating to exhibitor activities and the Annual Meeting.

Questions:

Rachel York | Exhibits Coordinator | rachel@aapm.org

Mike Dickinson | Exhibits & Sponsorships |mike@aapm.org

Exhibitor Prospectus: View the Prospectus »

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What’s New for 2024?

  • Payment Deadline:
    • If payment is not received by February 14, your booth will be removed from the floorplan.

Exhibitor Activities

Exhibit Service Kit - Shipping, Electrical, AV and Internet Information

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Shipping Information

  • Inbound Shipments:
    • All packages (Fed Ex, Amazon, UPS, USPS, etc.) are handled by FedEx
    • Schedule your shipments to arrive four days prior to the event start date to avoid additional storage fees.
    • To be delivered no earlier than 4 days before the meeting to avoid additional storage fees
    • Shipment can be shipped to the following address (Please make sure to include all information indicated below on your address label):

Hold For Guest: (Guest Name) _______________
(Guest Cell Phone) ____________
c/o FedEx Office at Hyatt Regency St. Louis at The Arch

315 Chestnut Street
St. Louis, MO 63102
2024 AAPM Spring Clinical Meeting
Exhibiting Company: _____________
Booth Number: _________
Box: __ of __

    • Exhibitors should arrange to have packages picked up at the FedEx Office or delivered directly to the booth. Please review the Shipping Instructions for charges associated with either option:
      • Package Pickup by Guest (exhibitor picks up packages at the FedEx Office)
      • Package Delivery by FedEx Office (exhibitor has packages delivered directly to their booth)
    • Shipping Instructions
    • Shipping Questions, please contact the FedEx Office: 314.588.2464

  • Outbound Shipments:
    • All packages (Fed Ex, Amazon, UPS, USPS, etc.) are handled by FedEx.
    • Prior to the conclusion of the event, package(s) pickup must be arranged.
    • The Hyatt Regency St. Louis at The Arch will not be responsible for items left unattended.
    • Exhibitors are instructed to either take outbound shipments to the FedEx Office or set up an Outbound Delivery pick up. Please review the Shipping Instructions for charges associated with either option
      • Package Drop off by Guest (exhibitor takes outbound shipment to the FedEx Office)
      • Package Pick up by FedEx Office (exhibitor has FedEx pick up their shipment from the booth)
    • Shipping Instructions
    • Shipping Questions, please contact the FedEx Office: 314.588.2464

Electrical Services, Audio Visual and Internet Service

If you have any questions, please contact:

Rachel York | Exhibits Coordinator | rachel@aapm.org
Mike Dickinson | Exhibits & Sponsorships | mike@aapm.org

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