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Session: Standardization and Workflow Management in Larger Multi-site Radiation Oncology Practice: Challenges and Solutions [Return to Session]

Standardization and Workflow Management in Larger Multi-Site Radiation Oncology Practice: Challenges and Solutions

R Boopathy1*, J Tanyi2*, G Niyazov3*, C Nelson4*, (1) OHSU School of Medicine, Portland, OR, (2) Oregon Health & Science Univ, Portland, OR, (3) Memorial Sloan Kettering Cancer Center, New York, NY, (4) UT MD Anderson Cancer Center, Houston, TX


11:30 AM Introduction - R Boopathy, Presenting Author
11:35 AM Standardization and Consolidation Challenges in Multi-Site Radiation Oncology Practice - J Tanyi, Presenting Author
11:50 AM Team-Based Cross-Campus Planning Workflow - G Niyazov, Presenting Author
12:05 PM Standardization of Physics QA Across Multi-Center Practice: Challenges and Lessons Learned - C Nelson, Presenting Author
12:20 PM Audience Q&A - R Boopathy, Presenting Author

TH-B-TRACK 1-0 (Thursday, 7/29/2021) 11:30 AM - 12:30 PM [Eastern Time (GMT-4)]

Despite the recent emphasis on and awareness of standardization and consolidation in health care, the complexity of radiation oncology processes poses a complex challenge and, potentially, a safety concern as it attempts to fully embrace this paradigm shift. Our leading professional bodies including the American Association of Physicists in Medicine (AAPM), the American College of Radiology (ACR), the American Society for Radiation Oncology (ASTRO), the National Comprehensive Cancer Network (NCCN), etc have outlined patterns of care and best practices reports, guidelines and recommendations. Nonetheless, departmental and institutional management and operations, including policies and standards for quality and patient safety, still may vary. This may be especially true in multi-center clinics where there is a likelihood of variation in personnel and physical resources, technology, workflow, and methodology. This session aims to discuss different experiences with standardization and consolidation with the understanding that there is currently not a prescription to achieving this end. Further, this session aims to look at the challenges that come with providing consistent high-level quality care when standardized and consolidation involves multiple sites. The session will conclude with a round table discussion to brainstorm for ideas and (new) approaches to facilitate the integration of clinics and their ultimate transition into one continuous program. The primary focus of the session discussions will be on technology integration and (physical and personnel) resource management and how they impact overall workflow.

Learning Objectives:

1. Highlight the benefits and challenges of standardization and consolidation across multi-site radiation oncology practices.
2. Learn about the impact of a teams-based enterprise-wide approach(es) to (treatment planning) workflow.
3. Communicate some best practices to staffing and standardization that are applicable to large satellite Radiation Oncology programs.


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