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Objectives
- Describe and appreciate the principles of workflow optimization as they pertain to the clinical processes that exist in radiation therapy.
- Gain awareness of currently available off the shelf tools that may be implemented to aid in the optimization of a radiation oncology clinic’s workflow.
- Benefit from the sharing of struggles and success stories.
- Develop one idea to implement and gain the skills and connections to do so.
Program Outline (subject to change)
| Monday, June 17 | |||
|---|---|---|---|
| 10:00 AM – 5:00 PM | Registration & Housing Check-In | ||
| 5:30 PM – 6:30 PM | Dinner | ||
| 7:00 PM – 8:30 PM | Icebreaker Reception | ||
| Tuesday, June 18 | |||
| 7:00 AM – 7:45 AM | Breakfast | ||
| 8:00 AM – 8:30 AM | Welcome to Summer School 2024 |
Vrinda Narayana Colleen Fox |
|
| 8:30 AM – 9:45 AM | Operations Management Theory & Application (Part 1) | Robert Shumsky | |
| 9:45 AM – 10:15 AM | Morning Break | ||
| 10:15 AM – 11:15 AM | Operations Management Theory & Application (Part 1) cont'd | Robert Shumsky | |
| 11:15 AM – 12:15 PM | Synergizing Radiation Oncology and Operations Research | Minsun Kim | |
| 12:15 PM – 1:15 PM | Lunch | ||
| 1:15 PM – 2:15 PM | Resource Allocation in Radiation Oncology | Per Halvorsen | |
| 2:15 PM – 3:15 PM | Work Day Optimization at the Personal and Departmental Level | Leah Katz | |
| 3:15 PM – 3:45 PM | Afternoon Break | ||
| 3:45 PM – 5:30 PM | Resource Allocation Experience Panel & Focused Break-Out Group Discussions | Colleen Fox - Moderator | |
| 6:00 PM – 7:00 PM | Dinner | ||
| 7:30 PM – 9:00 PM | Show and Tell Session 1 | ||
| Wednesday, June 19 | |||
| 7:00 AM – 8:00 AM | Breakfast | ||
| 8:00 AM – 8:15 AM | Recap / Announcements | Vrinda Narayana Reshma Munbodh |
|
| 8:15 AM – 10:00 AM | Operations Management Theory & Application (Part 2) | Robert Shumsky | |
| 10:00 AM – 10:30 AM | Morning Break | ||
| 10:30 AM – 11:25 AM | Measuring a System | Reshma Munbodh | |
| 11:25 AM – 12:15 PM | Modeling and Controlling a System | Anyi Li | |
| 12:15 PM – 1:15 PM | Lunch | ||
| 1:15 PM – 2:15 PM | Workflow Considerations for Implementation and Clinical-Use of AI-Based Auto-Contouring in RT | Carlos Cardenas | |
| 2:15 PM – 3:30 PM | Precision in Practice: Quality Assurance Techniques for Enhanced Radiation Oncology Workflows | Leigh Conroy | |
| 3:30 PM – 4:00 PM | Afternoon Break | ||
| 4:00 PM – 5:30 PM | Changing Roles in Radiation Oncology Panel | Colleen Fox - Moderator | |
| 6:00 PM – 7:00 PM | Dinner | ||
| 7:30 PM – 9:00 PM | Show and Tell Session 2 | ||
| Thursday, June 20 | |||
| 7:00 AM – 8:00 AM | Breakfast | ||
| 8:00 AM – 8:15 AM | Recap / Announcements | Vrinda Narayana Colleen Fox |
|
| 8:15 AM – 10:00 AM | The Pragmatic Visionary: Continuous Improvement and Project Management | Jennifer Willyard | |
| 10:00 AM – 10:30 AM | Morning Break | ||
| 10:30 AM – 12:45 PM | Effective Communication Skills for Medical Physicists | Todd Atwood Derek Brown |
|
| 1:00 PM – 2:30 PM | BBQ Event | ||
| 2:30 PM – 6:00 PM | Free Afternoon | ||
| 6:00 PM – 7:00 PM | Dinner | ||
| Friday, June 21 | |||
| 7:00 AM – 8:00 AM | Breakfast | ||
| 8:00 AM – 8:15 AM | Recap / Announcements | Vrinda Narayana Colleen Fox |
|
| 8:15 AM – 10:00 AM | Beyond the Numbers | Andrew Hope | |
| 10:00 AM – 10:30 AM | Morning Break | ||
| 10:30 AM – 12:15 PM | Standardization for Workflow Efficiency | Elizabeth Covington | |
| 12:15 PM – 1:15 PM | Lunch | ||
| 1:15 PM – 3:15 PM | Enhanced Treatment Planning Implementation Strategies | Laurence Court | |
| 3:15 PM – 3:45 PM | Afternoon Break | ||
| 3:45 PM – 5:30 PM | Designing for Workflow Robustness | Bruce Curran | |
| 6:00 PM – 7:00 PM | Dinner | ||
| 7:30 PM – 9:00 PM | Evening Discussion / Social | ||
| Saturday, June 22 | |||
| 7:00 AM – 8:00 AM | Breakfast | ||
| 8:00 AM – 8:15 AM | Recap / Announcements | Vrinda Narayana Reshma Munbodh |
|
| 8:15 AM – 10:00 AM | Workflows for Custom Clinical Software | Rex Cardan | |
| 10:00 AM – 10:30 AM | Morning Break | ||
| 10:30 AM – 11:30 AM | Developing and Optimizing an Adaptive Radiotherapy Program | Alex Price | |
| 11:30 AM – 12:30 PM | Looking to the Future | Colleen Fox | |
| 12:30 PM | Meeting Adjourns Lunch on Your Own |
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Show and Tell Sessions
Have you developed or implemented a workflow to improve the system efficiency in your clinic? Summer School has an opportunity to showcase your workflow innovation to a national audience. Topics can be related to measuring, monitoring, or modeling a workflow; integration of AI and scripting applications into a process; a change in role or resource allocation; or an effort to enhance efficiency and quality in radiation oncology. The goal of these sessions is to provide a forum for people to share their successes, get feedback, and motivate others to take their first steps toward similar improvements.
Selected presenters will give a 10-minute talk to the 2024 summer school attendees and then have an opportunity at the evening gathering for a laptop roundtable discussion of their work in more detail with the participants. If interested in learning more, download the submission details. Proposals should be submitted by April 18th. Please use this link to submit your RFP.