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Objectives

  1. Describe and appreciate the principles of workflow optimization as they pertain to the clinical processes that exist in radiation therapy.
  2. Gain awareness of currently available off the shelf tools that may be implemented to aid in the optimization of a radiation oncology clinic’s workflow.
  3. Benefit from the sharing of struggles and success stories.
  4. Develop one idea to implement and gain the skills and connections to do so.

Program Outline (subject to change)

Monday, June 17
10:00 AM – 5:00 PM Registration & Housing Check-In Mass Hall
7:00 PM – 8:30 PM Icebreaker Reception Irving Atrium
Tuesday, June 18
7:00 AM – 7:45 AM Breakfast ’53 Commons
8:00 AM – 8:30 AM Welcome to Summer School 2024 Vrinda Narayana
Colleen Fox
8:30 AM – 9:45 AM Operations Management Theory & Application (Part 1) Robert Shumsky
9:45 AM – 10:15 AM Morning Break
10:15 AM – 11:15 AM Operations Management Theory & Application (Part 1) cont'd Robert Shumsky
11:15 AM – 12:15 PM Synergizing Radiation Oncology and Operations Research Minsun Kim
12:15 PM – 1:15 PM Lunch ’53 Commons
1:15 PM – 2:15 PM Resource Allocation in Radiation Oncology Per Halvorsen  
2:15 PM – 3:15 PM Work Day Optimization at the Personal and Departmental Level Leah Katz  
3:15 PM – 3:45 PM Afternoon Break
3:45 PM – 5:30 PM Resource Allocation Experience Panel & Focused Break-Out Group Discussions Colleen Fox - Moderator
6:00 PM – 7:00 PM Dinner ’53 Commons
7:30 PM – 9:00 PM Show and Tell Session 1 Collis
Wednesday, June 19
7:00 AM – 7:45 AM Breakfast ’53 Commons
8:00 AM – 8:15 AM Recap / Announcements Vrinda Narayana
Reshma Munbodh
8:15 AM – 10:00 AM Operations Management Theory & Application (Part 2) Robert Shumsky
10:00 AM – 10:30 AM Morning Break
10:30 AM – 11:25 AM Measuring a System Reshma Munbodh
11:25 AM – 12:15 PM Modeling and Controlling a System Anyi Li
12:15 PM – 1:15 PM Lunch ’53 Commons
1:15 PM – 2:15 PM Workflow Considerations for Implementation and Clinical-Use of AI-Based Auto-Contouring in RT Carlos Cardenas
2:15 PM – 3:30 PM Precision in Practice: Quality Assurance Techniques for Enhanced Radiation Oncology Workflows Leigh Conroy
3:30 PM – 4:00 PM Afternoon Break
4:00 PM – 5:30 PM Changing Roles in Radiation Oncology Panel Colleen Fox - Moderator
6:00 PM – 7:00 PM Dinner ’53 Commons
7:30 PM – 9:00 PM Show and Tell Session 2 Irving
Thursday, June 20
7:00 AM – 7:45 AM Breakfast ’53 Commons
8:00 AM – 8:15 AM Recap / Announcements Vrinda Narayana
Colleen Fox
8:15 AM – 10:00 AM The Pragmatic Visionary: Continuous Improvement and Project Management Jennifer Willyard
10:00 AM – 10:30 AM Morning Break
10:30 AM – 12:45 PM Effective Communication Skills for Medical Physicists Todd Atwood
Derek Brown
1:00 PM – 2:30 PM BBQ Event
2:30 PM – 6:00 PM Free Afternoon
6:00 PM – 7:00 PM Dinner ’53 Commons
Friday, June 21
7:00 AM – 7:45 AM Breakfast ’53 Commons
8:00 AM – 8:15 AM Recap / Announcements Vrinda Narayana
Colleen Fox
8:15 AM – 10:00 AM Beyond the Numbers Andrew Hope
10:00 AM – 10:30 AM Morning Break
10:30 AM – 12:15 PM Standardization for Workflow Efficiency Elizabeth Covington
12:15 PM – 1:15 PM Lunch
1:15 PM – 3:15 PM Enhanced Treatment Planning Implementation Strategies Laurence Court
3:15 PM – 3:45 PM Afternoon Break
3:45 PM – 5:30 PM Designing for Workflow Robustness Bruce Curran
6:00 PM – 7:00 PM Dinner ’53 Commons
7:30 PM – 9:00 PM Evening Discussion / Social ’53 Commons
Saturday, June 22
7:00 AM – 7:45 AM Breakfast ’53 Commons
8:00 AM – 8:15 AM Recap / Announcements Vrinda Narayana
Reshma Munbodh
8:15 AM – 10:00 AM Workflows for Custom Clinical Software Rex Cardan
10:00 AM – 10:30 AM Morning Break
10:30 AM – 11:30 AM Developing and Optimizing an Adaptive Radiotherapy Program Alex Price
11:30 AM – 12:30 PM Looking to the Future Colleen Fox
12:30 PM Meeting Adjourns
Lunch on Your Own

Show and Tell Sessions

Have you developed or implemented a workflow to improve the system efficiency in your clinic? Summer School has an opportunity to showcase your workflow innovation to a national audience. Topics can be related to measuring, monitoring, or modeling a workflow; integration of AI and scripting applications into a process; a change in role or resource allocation; or an effort to enhance efficiency and quality in radiation oncology. The goal of these sessions is to provide a forum for people to share their successes, get feedback, and motivate others to take their first steps toward similar improvements.

Selected presenters will give a 10-minute talk to the 2024 summer school attendees and then have an opportunity at the evening gathering for a laptop roundtable discussion of their work in more detail with the participants. If interested in learning more, download the submission details. Proposals should be submitted by April 18th. Please use this link to submit your RFP.

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