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Meeting Location & Map

Didactic Sessions: Martha Proctor Mack Grand Ballroom (3300 Dyer St, Third Floor, Umphrey Lee Center)

Hands-On Workshop: Harold C. Simmons Radiation Oncology Building & Annex (2280 Inwood Rd, UTSW Medical Center)

Map Coming Soon!

Attendee Policies

AAPM Code of Conduct at Meetings and Social Events:

Review AAPM Policy »

Report an Incident to aapm.ethicspoint.com or call 888-516-3915

AAPM COVID-19 Health and Safety Liability Waiver:

Review AAPM Waiver »

Photographic Consent and Intellectual Property:

Registration for and participation in this meeting constitutes an agreement to permit AAPM to use and distribute attendees' image or voice in photographs, videos, and other electronic reproductions (both now and in the future).

While AAPM encourages sharing meeting activities via social media, we remind attendees that all presentation content, including ePoster content, is the author's property, and permission is required to share or reuse photographs or videos of work presented at the meeting, including sharing on social media.

If presenters indicate “no photography” on their presentation materials, taking pictures or videos of the presentation or poster content is not allowed for any use. Otherwise, taking photographs or videos is permitted for personal use.

COVID Safety Protocol

Due to the rapidly evolving nature of the Coronavirus (COVID-19) Pandemic, these COVID Safety Protocols are subject to change. Please continue to monitor this page for updates and additional information.

Last Updated: February 28, 2022, 5:28 PM EST

Vaccination

AAPM considers the health and well-being of all participants a top priority as we return to in-person meetings in 2022 and recognizes that the most effective way to ensure optimal protection against COVID-19 is to be fully vaccinated. Please note that AAPM requests all in-person participants be fully vaccinated to attend didactic sessions.

While AAPM will make every effort to reduce the risk of COVID-19 transmission at our in-person meetings, individuals participating on-site should be aware that they may come into contact with persons in airports, hotels, etc. who carry the SARS-CoV-2 virus which causes COVID-19.

All AAPM staff working at the meeting will be fully vaccinated. AAPM is not, however, legally able to require any third-party to be vaccinated. We are working with local entities in Dallas, at Southern Methodist University, and at the UT Southwestern Medical Center to develop on-site protocols in accordance with CDC guidelines to provide the safest environment possible.

Please Note: In accordance with UT Southwestern Medical Center Policy, all visitors that will enter clinical areas must provide proof of full vaccination against COVID-19 prior to entry. Any visitor unable to provide proof will not be granted access to the hands-on workshop.

AAPM will provide more information and instructions for completing pre-arrival requirements closer to the meeting.

What type of COVID-19 vaccination does UTSW Medical Center require? UTSW Medical Center will accept a full course of immunization with any vaccine that has been authorized by the U.S. Food and Drug Administration (FDA) and/or the World Health Organization (WHO).

Click here for a complete list of vaccines authorized by the FDA »

Click here for a complete list of vaccines authorized by the WHO »

Vaccination with an agent that has not been either fully authorized or authorized for emergency use (or equivalent) by the FDA and/or WHO at time of travel will not be accepted.

A person is considered fully vaccinated:
  • Two weeks after receiving the second dose in a two-dose series, such as the Pfizer and Moderna vaccines; or
  • Two weeks after receiving a single-dose vaccine, such as the Johnson & Johnson (Janssen) vaccine.
  • Booster shots will not be required at this time.

The opportunity to purchase on-demand recordings of didactic sessions will be offered post-meeting for those unable to travel.


Test Before Traveling to Dallas

Pre-travel testing can detect early asymptomatic infections and help avoid potential transmission to others. AAPM strongly encourages the use of a rapid antigen or PCR test immediately prior to transit as an added layer of protection.

Please be advised that pre-travel testing is required by law for all international travel to/from the United States.


On-Site Safety Measures

Face Masks

The wearing of protective face masks is recommended for all in-person participants. Current Centers for Disease Control and Prevention (CDC) guidance recommends the use of a face mask based on COVID-19 Community Levels.

If you decide to wear a mask, it should provide the highest degree of protection possible. Procedural/Surgical, N95, and KN-95 masks are strongly preferred. Well-fitting cloth masks are also acceptable. Gaiters, bandanas, and masks with exhalation valves are not recommended.

As of Monday, February 28, 2022, the Community Level in Dallas County, TX is Medium.

Please Note: In accordance with Dallas County Order and UT Southwestern Medical Center Policy, all healthcare facility visitors must wear a face covering.

Failure to properly wear a face covering will result in removal from the facility and possible badge revocation/restriction from the 2022 AAPM Summer School.

Meeting Space

Meeting rooms, dining areas, and other event spaces will be set-up to accommodate for social distancing when possible. Enhanced cleaning measures to sanitize high-touch surfaces, lecterns, etc. will be implemented.


COVID-19 Testing in Dallas

Individuals who experience symptoms on-site and/or require proof of negative test prior to boarding an international return flight should take advantage of resources provided by Dallas County and/or commercially:

CVS Pharmacy/MinuteClinic »

Walgreens »


International Attendees

Requirements for entry into the United States are rapidly evolving. AAPM recommends checking current travel regulations and restrictions via the CDC website—as well as at home/abroad—prior to planning any travel to ensure entry to and exit from the United States will be granted.


Useful Links

Please visit your state, territorial, tribal, or local health department website for up-to-date information and resources:

Destination Wellness and Safety Information:

Transportation Wellness and Safety Information:

Visa Letter

Visa applicants are advised to apply as soon as they decide to travel to the United States (min. three to four months in advance of expected travel date).

The following sites have additional information on applying for a visa:

United States Visas »

U.S. Department of State »

The National Academies International Visitors Office »

Need a customized letter inviting you to the 2022 AAPM Summer School? Generate one below.

Dear Colleague:

On behalf of the American Association of Physicists in Medicine, I am pleased to invite you to attend the AAPM Summer School to be held June 7 – 12, 2022, at Southern Methodist University in Dallas, Texas, USA.

Registration Fees:

In-Person Registration Only Early Registration
On/Before April 26
Regular Registration

Member $1,300 $1,690
Emeritus Member $845 $845
Resident/Junior Member $650 $650
Student Member $325 $325
Non-Member $2,600 $3,380
Resident/Post-Doc Non-Member $1,300 $1,300
Student Non-Member $400 $400

All fees listed above are in US Dollar and include admission to didactic sessions and hands-on workshop, daily meals, evening events, t-shirt, and the ability to earn continuing education credits.

Please visit the 2022 AAPM Summer School website for additional information on registration requirements, housing options, and programming: aapm.me/school

Sincerely,
Angela Keyser
Angela R. Keyser
AAPM Executive Director

Dress Code

Business casual attire is required.

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