For in-person attendance at the 2022 Spring Clinical Meeting, AAPM will require:
Please note that these guidelines may change as the conference date approaches, based on changes to local and CDC guidelines. Please always refer to the CDC COVID-19 website as well as New Orlean's COVID-19 Guidelines for the most up-to-date information.
All AAPM meeting participants shall abide by PP-31 --AAPM Code of Conduct at Meetings and Social Events.
Use of Photography and Video:
While AAPM encourages sharing meeting activities via social media, we remind attendees that all presentation content, including poster content, is the property of the author and permission is required to share or reuse photographs or videos of work presented at the meeting, including sharing on social media.
If presenters indicate “no photography” on their presentation materials, taking photographs, videos, screenshots, or captures of the presentation or poster content is not allowed, for any use.
Otherwise, taking photographs or videos is allowed for personal use.
For the AAPM Spring Clinical Meeting, each session room will be equipped with one digital projection system for single projection of Microsoft PowerPoint Presentations.
Confidence Monitor: A large, strategically placed monitor facing the speaker/head table which displays the presentation on the screen behind the presenter, thus allowing the speaker to present to the audience with full "confidence" of what is being shown out of his/her line of sight, without having to turn to look at the screen.
Speakers will have the option to view their slides in "Presenter Mode" at the lectern. The monitor at the lectern will show the notes view, if selected. The large confidence monitor will show the slides seen by the audience.
Not all speakers will want to use this feature at the lectern, but for those who want to try it, the Speaker Ready Room will have stations with double monitors. Speakers will be able to see "Presenter Mode" on one screen and the regular presentation on the other.
The Speaker Ready Room will be equipped with the necessary equipment to review Microsoft PowerPoint Presentations. Technical staff will be available to assist you with the viewing or testing of your presentation.
Presenters WILL NOT be permitted to hook a laptop to the digital projector.
Presenters must bring their Microsoft PowerPoint presentation on PC formatted media to the meeting, as described below.
Intel Core I7 2.4 Ghz or faster processor, 4GB or greater RAM, 250GB or larger 7200 rpm HD, integral 16 bit audio, graphics card with 512MB or greater VRAM|
Windows 7 Pro, PowerPoint 2010 Pro, Acrobat reader (latest version,) QuickTime (latest version,) Math Type 4
Please send an email to Michael Woodward if you have a question about the configuration of the presentation PC, or if you have needs that exceed the standard machine configuration. All requests will be handled on a case-by-case basis.