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Annual Business Meeting & Town Hall
Led by President Ehsan Samei, Secretary Jennifer Johnson, and Treasurer Sam Armato, the AAPM Annual Business Meeting provides members with the opportunity to hear critical updates on the status of the Association.
Immediately following the close of the Annual Business Meeting, members of the AAPM Board of Directors will host a Town Hall.
Room 342 (Level 3), George R. Brown Convention Center
Wednesday, July 26 — 6:15 PM to 7:15 PM
Awards Ceremony & Reception (Ticket Required)
Hosted by the AAPM Awards and Honors Committee, this special event will highlight individuals for their service and dedication to advancing the field of Medical Physics.
Ceremony: Houston Ballroom 1-4 (Meeting Level 2), Marriott Marquis Houston Hotel
Monday, July 24 — 6:30 PM to 8:00 PM
Wine & Cheese Reception: Houston Ballroom 5-7 (Meeting Level 2), Marriott Marquis Houston Hotel
Monday, July 24 — 8:00 PM to 9:00 PM
New Member Symposium (Ticket Required)
Looking to learn more about what AAPM has to offer? Take advantage of this free ticketed event!
New Member Symposium: I've Got a New Job, How Do I Ensure Success?
Moderator: Chelsea Page-Robertson
Speakers: Chelsea Page-Robertson, Jenghwa Chang, Robin Miller
New Member Symposium Reception, immediately following the Symposium
New to AAPM? Come and meet and mingle with AAPM Leadership, including Council Chairs and EXCOM, in a more relaxed and informal environment at the George R. Brown Convention Center. Stop by to socialize and learn more about the organization, member resources, opportunities to get involved, and other topics of particular interest to new professionals!
New Member Symposium
Room 371 (Level 3)
Tuesday, July 25 — 2:45pm - 3:45pm
New Member Symposium Reception
Room 370 (Level 3)
Tuesday, July 25 — 3:45pm - 4:45pm
Ticket Includes: One (1) raffle ticket for entry to win a free registration to the AAPM 66th Annual Meeting & Exhibition, plus one (1) drink ticket valid for beer or wine during the reception.
New Attendee Orientation
New to attending an AAPM Annual Meeting & Exhibition? No problem!
We understand it can sometimes be overwhelming to participate in sessions, network, and navigate the exhibit floor—all in just five days. Join us at the George R. Brown Convention Center for the opportunity to hear from long-time attendees and learn helpful ways to make the most out of your time.
Room 370DEF (Level 3)
Sunday, July 23 — 7:30 AM to 8:30 AM
Monday, July 24 — 8:30 AM to 9:30 AM
Continental breakfast, coffee, and hot tea will be provided.
Night Out (Ticket Required)
Tuesday, July 25 — NEW TIME | 6:00 PM to 9:00 pm
DUE TO HEAT AND AIR QUALITY THE NIGHT OUT HAS BEEN MOVED TO THE GEORGE R. BROWN CONVENTION CENTER, HALL C
Join us on the Avenida De Las Americas, the boulevard that fronts the George R. Brown Convention Center, to sip, stroll and connect with colleagues after a day of great content. Dance the evening away with a local DJ, play a game of jumbo Chess or Jenga, or share a memory in the selfie station. This year’s Night Out is an extension of our Meet the Vendors Reception. So just a few steps outside of the exhibit hall and you can keep the conversation going. Just a reminder, the night out is not a dinner event. It's an opportunity to connect with colleagues over lite snacks and drinks before heading to dinner or dine first and join us for something sweet!
Cost: Adult 21+ $118 / 12 - 20 years $95 / 11- 2 years Free
Note: Most scientific registrations include (1) ticket to the Night Out. Please check your registration category to see if the ticket is already included. Additional tickets can be purchased in the registration process or on-site.
Women Physicists Luncheon (Ticket Required)
Hosted by the AAPM Women's Professional Subcommittee, and conveniently located at the George R. Brown Convention Center, this event will provide a unique opportunity for women physicists to:
- Network with each other and women leaders from clinical, academic, and industry settings;
- Discuss issues pertaining to women's professional development; and
- Share ideas on how WPSC can continue to best serve women in the field.
Room 370
Tuesday, July 25 — 12:15 PM to 1:45 PM
Cost: $30 / Students $20 (available online only during registration; must purchase by July 14, 2023)
Ticket Includes: Access to the event and one (1) plated meal.
E&R Fund Donors Lounge
AAPM invites individuals who have donated $100 or more to the Education & Research Fund to join us in our lounge located at the George R. Brown Convention Center. Comfortable seating, beverages, and electronic charging stations will be available.
Level 3 Prefunction Space (outside of room 330)
Sunday, July 23 through Wednesday, July 26 — 7:00 AM to 6:30 PM
Thursday, July 27 — 7:00 AM to 3:00 PM
Med Phyz Wiz Kidz Program
Register for this event when you register for the meeting! Available for Young Adult registration category, ages 12 – 17. Pre-registration is required. Space is limited.
Sunday, July 23 -- 1:00 PM - 3:00 PM
Med Phyz Wiz Kidz Registration Counter, First Level, George R. Brown Convention Center
Know a 12 - 17 year old interested in medical physics? Join us for a tour of the Exhibit Hall and a FREE GIFT! Register now and join the fun! Registration closes once space is filled.
The AAPM Women's Professional Subcommittee and the Students and Trainees Subcommittee collaborated on this effort to stimulate interest in science and give middle and high school students a unique opportunity. Approximately 30 students will tour our exhibit show floor on Sunday, guided by a diverse group of medical physicist mentors.
Register here:
2023 Med Phyz Wiz Kidz Registration Form
A chaperone must be with the registered participant at all times during the Med Phyz Wiz Kidz program.
RO-ILS User Meeting
Room 350EF
Tuesday, July 25 -- 11:00 AM - 1:00 PM
RO-ILS User Meeting at AAPM’s Annual Meeting
Open only to current RO-ILS participants. This forum will provide RO-ILS participants an opportunity to discuss case studies and their individual user experience focused on specific discussion areas. A light lunch will be served. All members of the radiation oncology team are encouraged to attend so please share this announcement with radiation oncologists, medical physicists, dosimetrists, therapists at your facility. The meeting presentations and discussions are designed specifically to benefit current RO-ILS participants and accordingly, you must be a current RO-ILS participant to attend the User Meeting. Meeting organizers have applied for CAMPEP credits.
Affiliated Society Meetings
Society of Directors of Academic Medical Physics Programs (SDAMPP)
Annual & Business Meetings
Room 370DEF (Level 3), George R. Brown Convention Center
Saturday, July 22 — 7:30 AM to 1:00 PM
Registration for the AAPM 65th Annual Meeting & Exhibition is required to attend. An "SDAMPP Meeting" registration category will be available for purchase to those interested in attending this meeting only.
American Board of Medical Physics (ABMP)
Written Exams
Room 350DEF (Level 3) George R. Brown Convention Center
Day 1: Saturday, July 22 — Must be in Seat 7:45 AM, Exam Starts 8:00 AM
Day 2: Sunday, July 23 — Must be in Seat 7:45 AM, Exam Starts 8:00 AM
Orals
Rooms 350A & 350B (Level 3) George R. Brown Convention Center
Day 1: Saturday, July 22 — Must be in Seat 7:45 AM, Orals Starts 8:00 AM
Day 2: Sunday, July 23 — Must be in Seat 7:45 AM, Orals Starts 8:00 AM
Please contact ABMP for more information.
Radiotherapy Service Engineers Association (RSEA)
Annual Meeting
Room 370A (Level 3) George R. Brown Convention Center
Day 1: Saturday, July 22 — 8:00 AM to 7:30 PM
Day 2: Sunday, July 23 — 8:00 AM to 1:00 PM
Registration for the AAPM 65th Annual Meeting & Exhibition is required to attend. An "RSEA Meeting" registration category will be available for purchase to those interested in attending this meeting only.
Medical Physics for World Benefit (MPWB)
Group Meeting
Room 350D (Level 3) George R. Brown Convention Center
Tuesday, July 25 — 12:15 PM to 1:45 PM
This meeting is restricted to fully registered AAPM 65th Annual Meeting & Exhibition attendees only.
Wiley Reception (Invitation Only)
Room 370C (Level 3)
Wednesday, July 26 — 3:45pm to 4:15pm
Join Editor-in-Chief, John Boone, and Editor for Therapy, Stan Benedict, as we celebrate 50 years of the Medical Physics Journal.