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Available Hotels – Registration Open
Marriott Marquis, Houston - Headquarters Hotel (7)
Adjacent to the Convention Center
$209 Single or Double
Total Inclusive rate: $244.53
Hilton Americas Houston (4)
Adjacent to the Convention Center
$224 Single or Double
Total Inclusive rate: $264.42
The Westin Houston Downtown (8)
0.3 miles from Convention Center
$224 Single or Double
Total Inclusive rate: $262.08
Embassy Suites by Hilton Houston Downtown (1)
0.3 miles from the Convention Center
$224 Single or Double
Total Inclusive rate: $264.42
Four Seasons Hotel Houston (2)
0.3 miles from the Convention Center
$250 Single or Double
Total Inclusive rate: $295.25
Hampton Inn by Hilton Houston Downtown (3)
0.3 miles from the Convention Center
$219 Single or Double
Total Inclusive rate: $258.57
Homewood Suites by Hilton Houston Downtown (6)
0.3 miles from the Convention Center
$224 Single or Double
Total Inclusive rate: $264.42
Holiday Inn Express & Suites Downtown/Convention Center (5)
0.5 miles from the Convention Center
$194 Single or Double
Total Inclusive rate: $226.98
Beware of Housing 'Poachers'
Maritz Global Events is the official registration and housing service provider for the 65th Annual Meeting & Exhibition. If you are approached by any company other than Maritz regarding registration and housing, please be aware that they have no relationship with AAPM. You put yourself at serious financial risk if you provide personal and/or credit card information to an unaffiliated individual or company. Look for this logo to instantly identify a legitimate service provider.
Require additional assistance with registration?
Email Customer Service or call 864-658-5827 to speak with a representative.
Please Book "Within the Block" at AAPM Meetings
Christopher F. Serago, PhD of Jacksonville, FL
Chair, AAPM Ad Hoc Committee on the Future Format of AAPM Meetings
"When you stay at a hotel while attending an AAPM meeting, there are benefits to you and to AAPM when you book a room "within the block" at hotels contracted by AAPM."
Benefits to you:
- Guest room Wifi is included in your room rate. While some hotel brands already include Wifi as part of the room rate, other hotels charge as much as $16.00 or more per day.
- When you reserve a hotel room in the contracted meeting block, you will be the last to be 'walked' or relocated if the property is oversold. You may save a few dollars when reserving hotel rooms through bargain websites, but they will not protect you in these situations.
- Our hotels tend to be the closest to the convention center at discounted rates.
Benefits to AAPM:
- Our room block history (i.e., rooms booked and attributed to AAPM) is shared when contracting future venues. The stronger our room block history, the stronger leverage we have for lower room rates and fewer contracted penalties in the future.
- Our room block history impacts the amount of meeting space a city or venue is willing to provide us, as well as the lowering the rental fees. An excellent room occupancy history results in better leverage when negotiating with both hotels and convention centers for meeting space.
- We know there are often attractive alternative hotels or reward programs that provide incentives. Please think twice before booking "outside the block" and we will continue to negotiate the best convention centers and the best hotels at the best rates for future AAPM meetings. You can help us.
Deposits
Reservation requests must be accompanied by a Credit Card guarantee equal to one-night room+tax, per room requested. Your credit card WILL NOT BE CHARGED during this initial stage and will be held as a GUARANTEE only.
Acknowledgments
A registration and reservation confirmation will be sent immediately upon completing the reservation process, unless one or more nights of the reservation period are waitlisted. Maritz Global Events will work with the hotel to confirm all nights of your room reservation if this occurs. Once confirmed, you will then receive your room reservation confirmation.
You may also review your confirmation by returning to your record in the reservation process and clicking the “Confirmation” link.
Please Note: You will not receive a written confirmation from the hotel. Maritz Global Events will be in receipt of the hotel confirmation number in July 2023, at which time it will be added to your registration and reservation confirmation.
Room Reservations Deadline
All room reservations must be received no later than Friday, June 30, 2023, to guarantee availability and conference rates. After this date, room reservations will be made based on availability and hotels may charge higher rates.
Changes, Cancellations, Refunds
All change and cancellation requests must be submitted in writing directly to Maritz Global Events no later than Friday, June 30, 2023.
Additional Information:
- July 1 through July 9,2023 — Reservation information will be transferred to your selected hotel.
- On or after July 10, 2023 — All changes and cancellations must be made with the hotel directly.
- No-show Policy — Failure to check-in on the anticipated day of arrival will result in a "no-show fee" equal to one-night room and tax, and cancellation of the reservation. If your travel plans are delayed, please be sure to notify the hotel directly to avoid this fee.
- Early Departure Policy — In the event you wish to depart earlier than scheduled, the hotel may charge an "early departure fee". To avoid this fee, confirm your departure date with the hotel before or during check-in.
Exhibitors Room Blocks
The process for reserving Exhibitor Room Blocks depends on the number of sleeping rooms required.
For Exhibitors reserving 10+ Sleeping Rooms: Reservation requests should be made through the online portal. The link and login credentials will be sent to the Main Exhibitor Contact for each company. The system will open on March 22, 2023. Please note that names for sleeping room assignments are due no later than June 8, 2023.
For Exhibitors reserving 1-9 Sleeping Rooms: Online Housing and Registration will be available on Wednesday, April 19, 2023. Maritz Global Events will be holding rooms at each hotel for individual exhibitor hotel reservations.
All requests—regardless of sleeping rooms required—must be received no later than Friday, June 30, 2023.
Questions or Special Requests?
All housing related questions and/or special requests should be directed to Maritz Global Events. Please email Customer Service or call 864-658-5827 to speak with a representative.
Special requests are not guaranteed. Hotels will assign specific room types upon check-in, based on availability.