Health and Wellness
AAPM meetings offer rich and diverse opportunities for the communication of science, research, education, and practice of medical physics, with robust discussions, networking, and professional and career development. It is the responsibility of all participants to foster a supportive meeting environment to enable effective interactions. The following resources are provided for all participants to facilitate their meeting participation. Read more »
Individuals who may not feel comfortable or are unable to participate in person may view the meeting and earn credits through the On-Demand registration option. On-Demand only attendees should review the content guidelines established for a specific meeting regarding presentations and availability.
All AAPM meeting participants shall abide by PP-31 - AAPM Code of Conduct at Meetings and Social Events.
In preparing presentation and ePoster materials, take note of the AAPM Meeting guideline regarding Use of Photography and Video:
While AAPM encourages sharing meeting activities via social media, we remind attendees that all presentation content, including ePoster content, is the property of the author and permission is required to share or reuse photographs or videos of work presented at the meeting, including sharing on social media.
If presenters indicate “no photography” on their presentation materials, taking photographs, videos, screenshots, or captures of the presentation or poster content is not allowed, for any use.
Otherwise, taking photographs or videos is allowed for personal use.
Spoken or displayed presentations or posters must not include offensive or inappropriate content, e.g. not consistent with the AAPM Code of Ethics. AAPM may modify captured meeting content as needed.
Registration is required to participate in the meeting.
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For the AAPM 65th Annual Meeting & Exhibition, each scientific session room will be equipped with one HD digital projection system with the display at 1920x1080 resolution for single projection of Microsoft PowerPoint Presentations.
Confidence Monitor: A large, strategically placed monitor facing the speaker/head table which displays the presentation on the screen behind the presenter, thus allowing the speaker to present to the audience with full "confidence" of what is being shown out of his/her line of sight, without having to turn to look at the screen.
Speakers will have the option to view their slides in "Presenter Mode" at the lectern. The monitor at the lectern will show the notes view, if selected. The large confidence monitor will show the slides seen by the audience.
Not all speakers will want to use this feature at the lectern, but for those who want to try it, the Speaker Ready Room will have stations with double monitors. Speakers will be able to see "Presenter Mode" on one screen and the regular presentation on the other.
Speaker Ready Room Room 352D, George R. Brown Convention Center
The Speaker Ready Room will be equipped with the necessary equipment to review Microsoft PowerPoint Presentations. Technical staff will be available to assist you with the viewing or testing of your presentation.
Schedule of Operations:
Saturday - Wednesday, 7:00 AM - 6:00 PM
Thursday, 7:00 AM - 2:30 PM
For your Microsoft PowerPoint presentation slides should be set up: 16:9.
Presenters WILL NOT be permitted to connect a laptop to the digital projector.
Plan your PowerPoint Presentation to be presented on a PC with the following configuration:
Intel Core I9 2.4 Ghz or faster processor, 8GB or greater RAM, 500GB or larger SSD, integral 16 bit audio, graphics card with 512MB or greater VRAM.
Windows 10 Pro, PowerPoint 2010 Pro, Acrobat reader (latest version,) QuickTime (latest version).
When creating your PowerPoint, check your settings to ensure that Page Size shows slides sized for: On-Screen Show (16:9).
If you do not format your presentation in 16:9 then the presentation will display with black bars to the left and right and will not fill the screen properly.
Presenting Authors: See instructions below regarding your ePoster.
Instructions for the preparation of your ePoster
Instructions for the submission of your ePoster
(Upon payment of the ePoster fee, the Presenting Author identified on the abstract will be automatically given access to the ePoster upload portal.)
For technical assistance with the preparation and/or formatting please contact Multilearning.