Welcome!
Exhibitors with an interest in medical physics or related equipment, products, and services are invited to participate at the Spring Clinical Meeting.
The Technical Exhibits is an integral part of the Spring Clinical Meeting program. Its purpose is to further the scientific, technical, and educational advancement of the theory and practice of medical physics and the related arts and sciences.
We hope you will plan to join us!
AAPM Meetings will follow federal and local COVID-19 guidelines at a minimum. Continue Reading »
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What’s New for 2023?
- Payment Deadline:
- Upon receipt of space applications, Exhibitors will be sent an invoice via email for booth space requested. Payments can be made in full or in installments, provided full payment is received by February 8.
- NEW! If payment is not received by February 8, your booth will be removed from the floorplan.
Exhibit Space Information
Sponsorship Information
Exhibitor Activities
Exhibit Service Kit - Shipping, Electrical, AV and Internet Information
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Shipping Information
- Official Air & Ground Freight Carrier:
- Association Freight Services is the Official Air & Ground Carrier for the 2023 Spring Clinical Meeting.
- Click here for more information
- Contact John Floyd:
855-565-5900 (PH)
john@associationfreight.com
www.associationfreight.com
- Inbound Shipments:
- All packages (Fed Ex, Amazon, UPS, USPS, etc.) are handled by FedEx
- Schedule your shipments to arrive four days prior to the event start date to avoid additional storage fees.
- To be delivered no earlier than 4 days before the meeting to avoid additional storage fees.
- Shipment can be shipped to the following address (Please make sure to include all information indicated below on your address label):
Hold For Guest: (Guest Name) _______________
(Guest Cell Phone)
____________
c/o FedEx Office at Hyatt Regency Grand Cypress
One Grand Cypress Blvd
Orlando, FL, 32836
2023 AAPM Spring Clinical Meeting
Exhibiting Company: _____________
Booth Number: _________
Box: __ of __
- Exhibitors should arrange to have packages picked up at the FedEx Office or delivered directly to the booth. Please review the Shipping Instructions for charges associated with either option
- Package Pickup by Guest (exhibitor picks up packages at the FedEx Office)
- Package Delivery by FedEx Office (exhibitor has packages delivered directly to their booth)
- Shipping Instructions
- Shipping Questions, please contact the FedEx Office: 407.465.1952
- Outbound Shipments:
- All packages (Fed Ex, Amazon, UPS, USPS, etc.) are handled by FedEx
- Prior to the conclusion of the event, package(s) pickup must be arranged.
- The Hyatt Regency Grand Cypress will not be responsible for items left unattended.
- Exhibitors are instructed to either take outbound shipments to the FedEx Office or set up an Outbound Delivery pick up. Please review the Shipping Instructions for charges associated with either option:
- Package Drop off by Guest (exhibitor takes outbound shipment to the FedEx Office)
- Package Pick up by FedEx Office (exhibitor has FedEx pick up their shipment from the booth)
- Shipping Instructions
- Shipping Questions, please contact the FedEx Office: 407.465.1952
Electrical Services, Audio Visual and Internet Service
- Electrical, Audio Visual and Internet Services are provided Encore.
- If you do plan to use Wi-Fi in your booth for demonstrations, please purchase Wi-Fi from encore. Complimentary Wi-Fi is for basic email use only. To order Wi-Fi or a hard wire connection, complete and submit the Exhibitor Order Form posted below
- Encore Exhibitor Services Order Form
- Questions: Expo.HRGC@encoreglobal.com
If you have any questions, please contact:
Rachel York | Exhibits Manager | rachel@aapm.org