Led by Chairperson Todd Pawlicki, President M Mahesh, Secretary Sonja Dieterich, and Treasurer Sam Armato, the AAPM Annual Business Meeting provides members with the opportunity to hear critical updates on the status of the Association.

Virtual

Thursday, July 17 - 4:00 pm - 5:00 pm

Register for the webinar here.

Hosted by the AAPM Awards and Honors Committee, this special event will highlight individuals for their service and dedication to advancing the field of Medical Physics.

Ceremony: Ballroom AB, Level 3, Walter E. Washington Convention Center
Monday, July 28 — 6:30pm – 8:00pm

Reception: Ballroom Foyer, Level 3, Walter E. Washington Convention Center
Monday, July 28 — 8:00pm – 9:00pm

Looking to learn more about what AAPM has to offer? Take advantage of this free-ticketed event!

New Professional Reception, immediately following the Symposium
New to AAPM? Come and meet and mingle with AAPM Leadership, including Council Chairs and EXCOM, in a more relaxed and informal environment at the Walter E. Washington Convention Center. Stop by to socialize and learn more about the organization, member resources, opportunities to get involved, and other topics of particular interest to new professionals!

New Professional Symposium
Room 201 (Level 2)
Tuesday, July 29 — 4:30 pm -6:00 pm

New Professional Symposium Reception
Room 201 Foyer (Level 2)
Tuesday, July 29 — 6:00 pm - 7:00 pm

Ticket Includes: One (1) raffle ticket for entry to win a free registration to the AAPM 68th Annual Meeting & Exhibition, plus one (1) drink ticket valid for beer or wine during the reception.

New to attending an AAPM Annual Meeting & Exhibition? No problem!

We understand it can sometimes be overwhelming to participate in sessions, network, and navigate the exhibit floor—all in just five days. Join us at the Walter E. Washington Convention Center for the opportunity to hear from long-time attendees and learn helpful ways to make the most out of your time.

Room Salon C (Level 1)
Early Career and Mentor Lounge
Sunday, July 27 — 7:30am to 8:30am
Continental breakfast, coffee, and hot tea will be provided.

Join your fellow attendees at the National Museum of American History for our inaugural Opening Party (formally the Night Out). Enjoy an evening of drinks, hors d’oeuvres, music, and historical exhibits showcasing the history of the United States. Ticket includes light fare and two (2) drink tickets.

NEW DAY

Sunday, July 27 — 7:00pm to 10:00pm

National Museum of American History

1300 Constitution Ave, NW

Washington, DC 20560

Bussing provided from your official AAPM hotel.

Support the Education and Research Fund while celebrating the 2025 Annual Meeting & Exhibition! Join your colleagues for an evening of dancing and karaoke. The ticket includes light fare and one (1) drink ticket.

NEW EVENT

Join your colleagues in an evening of networking and dancing as you raise funds for our E&R Fund.

Marriott Marquis, Washington, DC

Liberty Ballroom, Level M3

Tuesday, July 29 — 7:30 pm to 9:30 pm

Cost: Admission $50 / Students and LMIC $25 (available online only during registration)

Ticket Includes: one (1) drink ticket and lite fare

Hosted by theAAPM Women’s Professional Subcommittee, and conveniently located at the Walter E. Washington Convention Center, this event will provide a unique opportunity for women physicists to:

• Network with each other and women leaders from clinical, academic, and industry settings;
• Discuss issues pertaining to women’s professional development; and
• Share ideas on how WPSC can continue to best serve women in the field.

Room 143 (Level 1)

Tuesday, July 29 — 12:15pm to 1:30pm

Cost:$40 / Students $25

Ticket Includes:Access to the event and one (1) plated meal.

Register for this event when you register for the meeting! Available for Young Adult registration category, ages 12 – 17. Pre-registration is required. Space is limited.

Sunday, July 27 — 1:30pm to 3:30pm Room 101

Med Phyz Wiz Kidz Registration Counter, East Salon (Level 1), Walter E. Washington Convention Center

Know a 12–17-year-old interested in medical physics? Join us for a tour of the Exhibit Hall and a FREE GIFT! Register now and join the fun! Registration closes once space is filled.

The AAPM Women’s Professional Subcommittee and the Students and Trainees Subcommittee collaborated on this effort to stimulate interest in science and give middle and high school students a unique opportunity. Approximately 30 students will tour our exhibit show floor on Sunday, guided by a diverse group of medical physicist mentors.

Register here:2025 Med Phyz Wiz Kidz Registration Form

A chaperone must be with the registered participant at all times during the Med Phyz Wiz Kidz program.

Society of Directors of Academic Medical Physics Programs (SDAMPP)

Annual & Business Meetings

Room 140 (Level 1) Walter E. Washington Convention Center

Saturday, July 26 — 7:30 am to 4:00 pm

Registration for the AAPM 67th Annual Meeting & Exhibition is required to attend. An "SDAMPP Meeting" registration category will be available for purchase to those interested in attending this meeting only.

AGENDA

American Board of Medical Physics (ABMP)

Written Exams

Room 143A (Level 1) Walter E. Washington Convention Center

Friday, July 25 and Saturday, July 26 — 7:30am - 2:30pm

Orals

Rooms 142 (Level 1) Walter E. Washington Convention Center

Friday, July 25 and Saturday, July 26 —7:30am - 6:30pm

Please contact ABMP for more information.

Radiotherapy Service Engineers Association (RSEA)

Annual Meeting

Room 156 (Level 1) Walter E. Washington Convention Center

Day 1: Friday, July 25 — 12:00pm – 5:00pm

Day 2: Saturday, July 26 — 7:30am – 6:30pm

Registration for the AAPM 67th Annual Meeting & Exhibition is required to attend. An "RSEA Meeting" registration category will be available for purchase to those interested in attending this meeting only.

RO-ILS User Group Meeting

Room 156 (Level 1) Walter E. Washington Convention Center

Sunday, July 27 - 2:00pm - 3:00pm

International Joint Symposium (KSMP-JSMP-KAMPiNA)

Room 140AB (Level 1) Walter E. Washington Convention Center

Sunday, July 27 - 10:30am - 1:00pm

Indo American Society of Medical Physicists (IASMP)

Room 156 (Level 1) Walter E. Washington Convention Center

Sunday, July 27 - 4:00pm - 5:30pm

Annual Meeting: Submit Your Artwork for The Art of Scientists Art Show!
This year, we come together again to enjoy the beauty of our profession and the talents of our community at the 67th Annual Meeting & Exhibition in Washington, DC. Although this year’s show will not include a public poll, a special exhibit is planned as a surprise for all attendees.

We will be accepting submissions of original 2D visual artworks in any physical media (drawing, painting, collage, etc.), with a maximum size of 12 inches by 15 inches, protruding no more than 3 inches from the backing. Works made using artificial intelligence tools, or suspected to have been made with such tools, will not be considered for exhibition. One entry per AAPM attendee is allowed. Due to space limitations, submissions will be accepted until the available exhibition space is full, based on the time in which the application was submitted.

All works must include their respective mounting hardware and other materials required for hanging the artwork. Further hanging instructions will be provided by the organizers to the authors of the accepted works.

All artists will be responsible for transporting the artwork to and from the Art Show. The care and protection of the artworks are the responsibility of their respective authors. AAPM and the individuals organizing the Art Show are not responsible for any damage that may occur to the artworks during the Art Show or during the transport of the works. All artworks and submissions must abide by the AAPM Code of Ethics.

Submissions will be accepted via Google Forms starting on May 1st via the link here. The submission form closes on May 19th, or when all available exhibition spaces are filled. Accepted entries will be announced to the respective authors via email. Further inquiries may be directed to artofscientistsaapm@gmail.com.

This year at AAPM’s Annual Meeting, we’re proud to launch a special Giving Project. Attendees will come together to pack hygiene kits, which we will donate through SOME (So Others Might Eat) to support individuals in need. It’s a meaningful opportunity to give back and make a tangible impact in the community. Join us in spreading care and compassion beyond the meeting.

Date: July 29, 2025

Time: Tuesday, 9:30 AM - 2:00 PM

Location: L Street Bridge, entrance of Exhibit Hall, Walter E. Washington Convention Center

General Brochure

Hygiene Kit Donation