Table Space Information

• Exhibit Regulations and Design Rules
• Space Application
• Graduate Education & Residency Programs Space Application
• Show Dates and Hours

Sponsorship Information – Note: Companies must be exhibitors in order to sponsor

• Sponsorship Brochure
• Sponsorship Application

NOTE:

• If booth payment is not received by April 9th, 2025, your booth will be removed from the floorplan.

• Dates to Remember
• FAQ’s (Info to come)
• Exhibitor Directory & Resource Center - Already an Exhibitor?Log into your NEW online Exhibitor Resource Center to access your exhibitor directory listing, the Exhibitor Services Kit, hotel reservations, registration and more.
• Exhibitor Badge Registration Information
• Hotel Information - Visit the Annual Meeting Housing page for more information and to make reservations.
• Housing opens - April 7th
• Deadline to reserve or cancel housing – July 7th
• Exhibitor Service Kit – housed in the Exhibitor Resources Center.
• Hosting an event during the meeting? All exhibitor-hosted events require explicit approval from AAPM to ensure they align with our standards and meet the interests of our attendees. Please note, that events cannot be scheduled during peak conference hours to maintain focus on the meeting’s educational and networking sessions.

The Function Request Form MUST BE completed.

• Function Request Form

Conduct private business meetings, staff briefings or hold private demos—all in one convenient location. Our Business Suites, located on the exhibit hall floor, come in a variety of sizes to suit your specific needs.
Meeting Suite Request Form

The Exhibitor Newsletter will be sent out via email starting in March. The contact(s) you provide when submitting your Space Application will receive the newsletter. If there are additional members of your team that you would like to receive the newsletter, please contact sarah@aapm.org.

• Partner In Solutions (PinS)
  

  PinS continues to offer a unique way for physicists to interact with and learn from our vendors, with vendors providing physics- level applications training classes in a special-purpose lecture room located on the exhibit floor. These are not sales pitches, but practical information for the clinical physicist from the people who know their systems in depth. The Technical Exhibits Subcommittee will invite Vendors to participate.
  
  Topics for this year:

  • Imaging: 3D mammography
  • Therapy: Respiratory Motion Management Systems
  
  

  Session Times:

  • To Be Determined
    
• Guided Tours
  

  The Guided Tours are designed to increase opportunities for exhibitors to present educational information about their products to the meeting attendees in in their booth. The Guided Tour will be organized around clinical topics chosen by the AAPM Technical Exhibits Subcommittee. The tours will take place in the Exhibit Hall. Small groups, approximately 10 – 15 attendees per group, will be guided through the Exhibit Hall by an AAPM Member. The groups will visit participating exhibitors, spending 10 - 15 minutes at each exhibitor’s booth. The Technical Exhibits Subcommittee will invite Vendors to participate.
  
  Topics for this year:

  • Imaging: Imaging Workflow Solutions
  • Therapy: Independent Doe Verification Solutions
  • Student & Resident General Topics
  
  

  Session Times:

  • To Be Determined