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Due to the rapidly evolving nature of the Coronavirus (COVID-19) Pandemic, these COVID Safety Protocols are subject to change. Please continue to monitor this page for updates and additional information.

Last Updated: March 29, 2022, 5:54 PM ET

Vaccination

AAPM considers the health and well-being of all participants a top priority as we return to in-person meetings in 2022 and recognizes that the most effective way to ensure optimal protection against COVID-19 is to be fully vaccinated. Please note that proof of COVID-19 vaccination will be required for all in-person participants prior to entry at the meeting.

While AAPM will make every effort to reduce the risk of COVID-19 transmission at our in-person meetings, individuals participating on-site should be aware that they may come into contact with persons in airports, hotels, etc. who carry the SARS-CoV-2 virus which causes COVID-19.

All AAPM staff working at the meeting will be fully vaccinated. AAPM is not, however, legally able to require any third-party to be vaccinated. We are working with local entities in the District of Columbia, as well as at the Walter E. Washington Convention Center and all contracted hotels/event venues to develop on-site protocols in accordance with CDC guidelines to provide the safest environment possible.

What type of COVID-19 vaccination does AAPM require? AAPM will accept a full course of immunization with any vaccine that has been authorized by the U.S. Food and Drug Administration (FDA) and/or the World Health Organization (WHO).

Click here for a complete list of vaccines authorized by the FDA »

Click here for a complete list of vaccines authorized by the WHO »

Vaccination with an agent that has not been either fully authorized or authorized for emergency use (or equivalent) by the FDA and/or WHO at time of travel will not be accepted.

For the purposes of right of entry to this meeting, a person is considered fully vaccinated:
  • Two weeks after receiving the second dose in a two-dose series, such as the Pfizer and Moderna vaccines; or
  • Two weeks after receiving a single-dose vaccine, such as the Johnson & Johnson (Janssen) vaccine.
  • Booster shots will not be required.

AAPM is offering a virtual meeting registration option for those unable to travel or meet the vaccination requirements above.


Vaccine Verification

AAPM has employed VaccineCheck to verify your COVID-19 vaccination status. This service will enable you to upload images of your CDC-issued COVID-19 Vaccination Record Card into a HIPAA-compliant system where it will then be officially verified by your State or County Health Department immunization registry. Once verified, you will receive a Digital Health Card that can be accessed from your mobile device at any time.

Please complete this process prior to arrival to ensure you are not delayed in picking-up your badge at Registration.

Have questions about VaccineCheck? Click here for helpful resources or contact their Customer Support Team for more information. Toll Free: +1-888-750-2247 | Email: events@vaccinecheck.us


Test Before Traveling to Washington, DC

Pre-travel testing can detect early asymptomatic infections and help avoid potential transmission to others. AAPM strongly encourages the use of a rapid antigen or PCR test immediately prior to transit as an added layer of protection.


On-Site Safety Measures

Face Masks

The wearing of protective face masks is required for all in-person participants. Masks must be worn properly (always covering both nose and mouth) while indoors, except as noted below. The indoor mask requirement applies to anywhere an in-person AAPM meeting or event is being held, and where otherwise required by law. In-person participants are expected to have a personal supply of masks. It is recommended that a fresh/new mask be worn at the start of each day.

Masks may be removed briefly in the following situations:
  • When actively eating or drinking;
  • When speaking at the lectern (speakers should put mask back on when not actively presenting, while sitting at head table on dais, etc.); and
  • When being photographed or interviewed on camera by registered media or AAPM Staff.

Please Note: Masks are not required outdoors at this time.

What type of masks does AAPM require? The Centers for Disease Control and Prevention (CDC) recommends using masks that provide the highest degree of protection possible. Procedural, N95, and KN-95 masks are strongly preferred. Well-fitting cloth masks are also acceptable. Gaiters, bandanas, and masks with exhalation valves will not be accepted.

Failure to properly wear a face mask will result in denial of entry to AAPM sessions/events. Badge revocation may also occur, if necessary. Click here for CDC guidance on masking »

Meeting Space

Meeting rooms, dining areas, and other event spaces will be set-up to accommodate for social distancing. Enhanced cleaning measures to sanitize high-touch surfaces, lecterns, etc. will be implemented.


COVID-19 Testing in Washington, DC

Individuals who experience symptoms on-site and/or require proof of negative test prior to boarding an international return flight should take advantage of resources provided by the District of Columbia and/or commercially:

CVS Pharmacy/MinuteClinic »

Walgreens »


International Attendees

Requirements for entry into the United States are rapidly evolving. AAPM recommends checking current travel regulations and restrictions via the CDC website—as well as at home/abroad—prior to planning any travel to ensure entry to and exit from the United States will be granted.


Useful Links

Please visit your state, territorial, tribal, or local health department website for up-to-date information and resources:

Destination Wellness and Safety Information:

Hotel Property Information:

Transportation Wellness and Safety Information:

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