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COVID Safety Protocols
AAPM considers the health and well-being of all participants a top priority as we return to in-person meetings in 2022. Proof of vaccination will be required.
Audio Visual and Computer Rental Services: Order Forms
|RETURN FORM TO||DEADLINE DATE|
|Projection Audio Visual and Computer Rental Services||Projection, Inc.||
Levy Exposition Services - General Contractor: Online Ordering Information
The following items will be ordered via the Online Ordering portal.
IMPORTANT NOTE: If you have any questions or need assistance to access the system, or before or after placing your order via the Levy Exposition Services, please contact Levy Exposition Services Customer Service Dept at 253-437-0031 or email firstname.lastname@example.org.
In order to receive the discount rates listed on order forms in the Levy Exposition Service Kit, your PAID order is to be received by June 17, 2022.
|Advance Warehouse||6/2/2022 – 6/30/2022|
|Advanced Discount Order Deadline||6/17/2022|
|Request for Set-up by Non-Official Contractor||6/17/2022|
|Show Site Shipping||7/7/2022|
Convention Center Services: Order Forms
|WALTER E. WASHINGTON CONVENTION CENTR||RETURN FORM TO||DEADLINE DATE|
Catering/Food and Beverage
Reminder! Exhibitors will be allowed to serve food and beverages to attendees from their booth.
Exhibitors must follow these guidelines:
• Bite-size snacks and beverages may be distributed to meeting attendees in the exhibitor’s booth or meeting space and cannot be displayed as a promotion or to attract attendees. Refer to Booth Catering Menu for approved options in Exhibitor’s Service kit
• Food and beverages must be coordinated through the official convention center caterer and provided in generic cups or glasses supplied by the official convention center caterer; food preparation and cooking inside the exhibitor’s booth are prohibited.
• The distribution of popcorn, peanuts, or any type of nuts is not permitted in the Exhibit Hall.
• Alcoholic beverages are strictly prohibited
For additional information please contact:
|Aramark Catering||Advance Rate 6/17/2022 to avoid the late order fee of 22%++|
|Electrical and Rigging Electric Form Rigging Form||Hi-Tech Electric||Electric Advance Rate 6/19/2022
Rigging Advance Rate 6/19/2022
|Communications and Technology Services||Smart City|
Exhibitor Hosted Functions: Information and Request Form
|EXHIBITOR HOSTED FUNCTIONS||RETURN FORM TO||DEADLINE DATE|
Exhibitor Function Request Form
New Hall Lunch Schedule. Lunch will be served to attendees on Monday and Wednesday in the Exhibit Hall. This opens Tuesday for exhibitors to entertain clients over the lunch break.
Exhibitor Hotel Reservations and Exhibitor Personnel Registration
|HOUSING AND EXHIBITOR REGISTRATION||RETURN FORM TO||DEADLINE DATE|
The process for reserving Exhibitor Room Blocks depends on the number of sleeping rooms required.
The contact for each exhibiting company will be provided a link and password to the Maritz Global Events Portal. Once logging in to the portal, the contact will be prompted to select how many hotel rooms the company needs to book.
For 10+ Sleeping Rooms: Reservations will be made through the Request a Block portal. This will be available on April 13, 2022. When selecting 10 or more rooms, you will be promoted to the Request a Block online form. Individual names for Exhibitor Room blocks are due May 25, 2022.
For 1-9 Sleeping Rooms: Online Housing and Registration will be available on May 4, 2022. Maritz Global Events will be holding rooms at each hotel for individual exhibitor hotel reservations.
All requests——regardless of sleeping rooms required—must be received no later than June 15, 2022.
|Maritz Global Events||5/25/2022 – Individual names for Exhibitor Room blocks are due. 6/15/2022 – Housing reservation deadline.|
Maritz Global Events is the ONLY AAPM-designated housing provider for our meeting.
If you are approached by any company other than Maritz Global Events regarding hotel rooms in Washington, DC, please be aware that they have no relationship with AAPM. You put yourself at financial risk if you provide them your credit card information. To report housing fraud, please contact Rachel.
Exhibitor Personnel Badge Registration:
Online Personnel Badge Registration will be available on May 4, 2022.
Lead Retrieval Service: Order Form
|LEAD RETRIEVAL||RETURN FORM TO||DEADLINE DATE|
Lead Retrieval Service Order Form
||Maritz Global Events||
Early Rate 5/2/2022
Advance Rate 5/3/2022 to 6/13/2022
Standard Rate 6/13/2022
Floral/Photography: Order Forms
|RETURN FORM TO||DEADLINE DATE|
|Floral||Urban Jungle, Inc.||---|
|Photography||Joe Orlando, Inc.||---|
Island Formations - Submission of Scale Drawings: Information and Form
|island formation drawing submission||RETURN FORM TO||DEADLINE DATE|
All Exhibitors who reserve an Island Booth Space, must submit their booth renderings for approval. The information you submit will be sent directly to AAPM Headquarters. The Technical Exhibits Subcommittee will review your submission and send you a notification that your booth is approved or more information is required.
Marketing and Promotional Tools: Information and Reservation Forms
|MARKETING & PROMOTION||RETURN FORM TO||DEADLINE DATE|
|Sponsorship Brochure and Reservation Form||AAPM HQ||4/18/2022|
|*To be included in the meeting Pocket Program|
|Additional Promotional Information|