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The American Association of Physicists in Medicine invites you to exhibit at the AAPM 64th Annual Meeting & Exhibition in Washington, DC. Join us for the premier education event for the Medical Physics community!

AAPM considers the health and well-being of all participants a top priority as we return to in-person meetings in 2022. Proof of vaccination will be required.

Click here to review COVID Safety Protocols »

Please frequently review this website for the most up to date information relating to exhibitor activities and the Annual Meeting.

Questions: Rachel York | Exhibits Manager |

Last Minute Reminders!

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What’s New in 2022

  • Please be aware, COVID-19 Protocols will be in place for the AAPM 64th Annual Meeting & Exhibition. All participants attending the meeting must be vaccinated, and are expected to follow all health and safety guidelines.

Click here to review COVID Safety Protocols »

  • NEW Hall Lunch Schedule! Lunch will be served to attendees on Monday and Wednesday. This opens Tuesday for exhibitors to entertain clients over the lunch break.

Exhibitor Activities

Exhibitor Newsletter

The Exhibitor Newsletter will be sent out via email starting in March. The contacts you provide when submitting your Space Application will receive the newsletter. If there are additional members of your team that you would like to receive the newsletter, please contact Rachel York.

Hotel Information

Information Available Soon!

Competitive Edge Return on Investment Resource Center

As trade shows reopen in the wake of the pandemic, now is the time to make improvements to help your company re-enter live exhibiting even better than before. AAPM’s Exhibitor ROI Resource Center is you and your team’s FREE, on-demand, 24/7 exhibiting knowledge resource. You’ll find over $10,000 of proven-effective expert guidance to help make sure every dollar and every hour your company invests in exhibiting supports your business objectives and delivers measurable, financial value beyond cost.

Follow this proven-effective 5-step Exhibitor Success Process to revitalize your re-entry to live exhibiting.

step 1

STEP 3. Learn and Fill Knowledge Gaps by Watching Webinars at Recommended Time Frames:

  • NEW LIVE!! Thrive Live! How to Safely & Successfully Re-Enter Live Exhibiting
    Thursday, April 14, 2022 2:00 pm - 3:00 pm Eastern
    View Presentation Download Workbook
    With the pandemic shutting down live exhibitions, chances are your exhibiting strategies could use a little tune-up as you prepare to re-enter in 2022. Now is the perfect time to look back, re-imagine and improve your exhibiting strategies with safety, improved productivity, and ROI as top priorities. In this strategic exhibitor educational session, 30+ year expo veteran and North America’s leading exhibiting productivity expert, Jefferson Davis of Competitive Edge, will introduce you to his Exhibit Marketing Process. This proven-effective process will help you assess your current/previous level of execution and identify specific areas to focus on as you prepare for your triumphant return to live expos.
  • Inside the Exhibiting Numbers: Budgeting, Managing Costs, Measuring & Reporting Exhibiting Performance, Value and ROI
    Target View by: 20 weeks before the show
    Discover the what, why and hows of controlling costs and measuring exhibiting performance, value and Return on Investment, to cost-justify, achieve and report exhibiting ROI.
    View Presentation Download Workbook
  • Experiential Marketing: How to Better Meet Scientific/Medical Attendees’ Needs Through In-Booth Demonstrations and Presentations
    Target View by: 14 weeks before the show
    Learn the primary reasons medical/scientific healthcare professionals attend meetings and how they want to interact with exhibits. America’s leading tradeshow expert, Jefferson Davis, will provide step-by-step directions and examples of how to create effective in-booth learning experiences that more effectively meet attendees learning and shopping needs.
    View Presentation Download Workbook
  • Building Brand Awareness & Driving Qualified Booth Traffic: How to Attract Enough of the Right Attendees to Your AAPM Exhibit
    Target View by: 12 weeks before the show
    View this replay to learn the why’s and how’s of effectively pre-promoting your company and exhibit. Jefferson Davis, tradeshow expert, will provide direction in how to develop a pre and at-show marketing plan integrating multiple marketing media.
    View Presentation Download Workbook
  • Tradeshow Social Media Best Practices: Using Social Media to Build Your Brand and Drive Traffic
    Target View by: 10 weeks before the show
    When used properly, social media can be an extremely effective media for building your brand and driving qualified booth traffic. Research finds that most exhibitors are not taking full advantage of this free marketing opportunity. View this educational webinar to learn the best tradeshow practices for using Twitter, Facebook, LinkedIn, YouTube, and Instagram more effectively.
    View Presentation Download Workbook
  • Secrets of the Aisles: Critical Skills Every Booth Staffer Must Know to Improve In-Booth Visitor Interactions & Leads
    Target View by: 10 weeks before the show
    86% of booth staffers have never received a single hour of skills training in how to manage visitor interactions in the challenging tradeshow environment. This forces them to make behavioral and communication errors that reduce booth traffic, limit the quality and quantity of leads, and negatively impact ROI. View this information rich session with America's leading exhibit staff trainer to gain perspectives and practical interactions skills that will turn your booth staff into a competitive advantage.
    View Presentation Download Workbook
  • Improving Tradeshow Lead Management for Better ROI
    Target View by: 8 weeks before the show
    Learn the important connection between lead management and exhibiting ROI. Tradeshow expert, Jefferson Davis will also present best practices for improving lead quality and sales conversion.
    View Presentation Download Workbook
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STEP 5. Use the “Ask the Tradeshow Experts” email Q&A

AAPM has made special arrangements with Jefferson Davis, America’s leading tradeshow productivity expert. You can submit questions on any exhibiting topic. Mr. Davis or one of his team of tradeshow experts will respond within 24-48 hours.

Submit your question now:

Contact Information

Rachel York | Exhibits Manager |


Additional Links